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Saved Filter Overview

What You’ll Learn

In this section, you will learn:

  • What are saved filters
  • How Advanced Filters work
  • How to save an Advanced Filter
  • How to find a Saved Filter ID

What is a Saved Filter

Yext accounts often have many entities and multiple different entity types stored within the platform. Sometimes, a simple keyword search in the UI doesn’t get you the entities you’re interested in viewing or editing. This is where advanced filters and saved filters (also called saved searches) can help.

Throughout the Knowledge Graph interface, you’re able to use Advanced Filters to filter down the set of entities based on specific criteria. You can then save those filters as Saved Filters for a number of applications. We’ll review the use cases in the next unit.

How Advanced Filters Work

Advanced Filters are available on most tables in the Yext platform. When viewing a table, you can click on the “Advanced Filter” button to see what criteria are available for filtering. Knowledge Graph has the most robust options available as you can filter by almost any field.

To begin filtering, you simply need to start adding criteria. Like classic operators, each seperate criterion will be an AND operation, and values within each criterion will be an OR operation.

There will be different options based on the field type for how you can filter on that field; for example, text fields will have options of “contains”, “does not contain”, “starts with”, and “is equal to.” Structured option fields will have options of “in” and “not in” for single-option fields, and “includes” and “does not include” for multi-option fields. We encourage you to play around with the different filtering options for each field to understand how you can segment your entities.

Beyond Entity Fields, there are also special filtering options, like “Fields without Data” or “Fields with Data”. This criterion is incredibly powerful as it allows you to easily filter to entities that do or do not contain values for certain fields. For example, if you wanted to filter to all doctors that are missing a headshot, you could easily set the filters like this:

Entity Type = Healthcare Professional Fields Without Data = Headshot

fields without data

Conversely, if you want to know which entities have fields filled out, you can set the Fields With Data filter. For example, if you only want to publish FAQs that have an Answer (perhaps you are working collaboratively with teams who are filling in the answer for FAQs you add), you can filter by doing:

Entity Type = FAQ Fields with Data = Answer

fields with data

Saving an Advanced Filter

Once you have created your advanced filter, you can save it by clicking on the Save button.

fields with data

Once you name it, you can reference back to this filter at any time by clicking on “Select a Saved Filter”.

fields with data

Finding Saved Filter IDs

You can view your Saved Filters and their IDs from the Saved Filters tab in Account Settings. You’ll need to use these IDs when it comes time to build your Pages and Answers.

unit Quiz
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    Error Success Question 1 of 2

    Each separate criterion in a filter is joined how?

    Error Success Question 2 of 2

    What does the 'Fields with Data' filter do?

    A Hitchhiker in the making! 🔥

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